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One of the most convenient features of Microsoft Word is the ability to customize the tools that you work with. This article describes how you can customize and create toolbars and toolbar buttons. You can customize any toolbar by adding, deleting, moving, or grouping toolbar buttons to suit your needs.
Microsoft Word includes several built-in toolbars, including the two default toolbars that are visible when you start Word: the Standard toolbar and the Formatting toolbar. The Standard toolbar includes command buttons with which you can quickly access many of the frequently used commands, such as Save, Open, Copy, and Paste. The Formatting toolbar provides quick access to text-formatting commands, including Bold, Italic, Underline, Numbering, and Bullets.
To see a list of available toolbars, point to Toolbars on the View menu. The available toolbars appear on the Toolbars submenu. The toolbars that are currently visible in the Word window are selected (check marks appear next to them). To view and use a toolbar, you must select it on the Toolbars submenu. To select it (make it visible on the Word screen), click the toolbar name.
Note Creating and customizing menus in Word is similar to the way that you create and customize your toolbars.
How to add a button to an existing toolbar
To add a button to an existing toolbar, use one of the following methods.
Method 1: Use the customize command on the toolbars submenu
On the View menu, point to Toolbars, and then click Customize.
Note You can also open the Customize dialog box by clicking Customize on the Tools menu.
In the Customize dialog box, click the Commands tab. Under Categories, select the category from which you want to add a button. The Categories list displays categories of commands, organized by menu name or by type. The Built-in Menus category provides options for changing menus.
Click a category to change the list of commands that appear in the Commands box, on the right side of the Customize dialog box.
To add a button to a toolbar that is displayed, drag the button from the Commands box to the toolbar.
For example, under Categories, click View. In the Commands box, click View Field Codes, and drag it to the Standard toolbar. Release the mouse button when you see a vertical bar indicating the position of the button.
Method 2: Use the 'More Buttons' button on the toolbar
On the toolbar, click More Buttons, and then click Add or Remove Buttons.
A submenu appears.
Note The More Buttons toolbar button appears on most (not all) toolbars only when the toolbar is docked. To dock a toolbar, either double-click the title bar of the floating toolbar, or drag it to a docked position.
For more information about how to dock a toolbar, click Microsoft Word Help on the Help menu, type move a toolbar in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
To add a button to the toolbar, select the check box next to the button that you want to add. To remove a button from the toolbar, click to clear the check box next to the button on the submenu.
How to change the image of an existing button
Display the toolbar where the button you want to change appears.
On the Tools menu, click Customize.
When the Customize dialog box appears, right-click the button on the toolbar, and point to Change Button Image on the list that appears. A selection of images appears. Click the button image that you want to use as your custom button image.
Note If you change the image and then decide that it is not what you want, you cannot revert to the original image. However, you can drag the button with the wrong image off the toolbar and add another image from the Customize dialog box (click the Commands tab).
To modify a button image, follow these steps:
- On the Tools menu, click Customize.
- When the Customize dialog box appears, right-click the button, and then click Edit Button Image.
- The Edit Button dialog box appears. Make any changes that you want, and then click OK.
You cannot change the image of a button that displays a list or menu when you click it.
How to modify toolbar buttons
- On the Tools menu, click Customize.
- Click the Toolbars tab.
- Use the appropriate procedure from the following table.
- Click Close.
How to assign a hyperlink to a toolbar button or menu command
When you assign a hyperlink to a toolbar button or menu command, the hyperlink replaces the command currently assigned to that button or menu command.
Note
You cannot assign a hyperlink to a button that displays a list or menu when you click it.
To assign a hyperlink to a toolbar button or menu command, follow these steps:
Make sure the toolbar that you want to change is visible. To do this, pointing to Toolbars on the View menu, and then click the toolbar that you want to display.
Do one of the following:
- On the **View **menu, point to Toolbars, and then click Customize.
- On the Tools menu, click Customize.
Right-click the toolbar button, point to Assign Hyperlink on the menu that appears, and then click Open. Under Link to, click the source that you want to link to, and then select the options that you want.
In the Customize dialog box, click Close.
How to create a new toolbar
On the View menu, point to Toolbars, and then click Customize.
Click the Toolbars tab, and then click New.
In the Toolbar Name box, type a name for your new custom toolbar.
In the Make toolbar available to box, click the template or open document where you want to store the toolbar.
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Click OK.
The Customize dialog box appears.
Click the Commands tab. Click the category that you want to select your button from. Under Commands, drag the button that you want to the new toolbar.
Click Close.
How to delete a custom toolbar
On the View menu, point to Toolbars, and then click Customize. https://omgpond.netlify.app/extraction-tool-for-mac.html.
Click the Toolbars tab.
Under Toolbars, click the custom toolbar that you want to delete, and then clickDelete.
Note You cannot delete a built-in toolbar. When you select a built-in toolbar in the Toolbars list, the Delete button is unavailable, and the Reset button becomes available. If you click the Reset button, the built-in toolbar returns to its original default appearance.
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How to move a toolbar
To move a toolbar from its docked position at the top of the Word window, point to the two vertical bars on the left end of the toolbar. When the four-headed arrow appears, drag the toolbar to a new location.
To move a floating toolbar, click the title bar of the toolbar window, and then drag the toolbar to the new location.
How to store toolbar changes
When you create a custom toolbar or modify an existing toolbar, the changes are stored in the Normal template (Normal.dot), in another active template, or in an open document. To select the location where you want to store the changes, follow these steps:
- On the View menu, point to Toolbars, and then click Customize.
- In the Customize dialog box, click the Commands tab.
- In the Save in list, click the template or document where you want to save your custom toolbar.
- Click Close.
Note The Save in list displays templates and documents other than the Normal.dot template, only if those templates are active or if those documents are open in Word. To activate another template, close the Customize dialog box, click Templates and Add-Ins on the Tools menu, and then click Attach to attach your active document to another template.
References
For additional information about toolbars, click the following article number to view the article in the Microsoft Knowledge Base:
291484 Your toolbars are missing, your menu bar is missing, or your personalized settings are not retained when you start Word 2002 or Word 2003
For more information about how to create and customize menus and toolbars, click Microsoft Word Help on the Help menu, type toolbars in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
Did you know that you can create forms in Word that people can fill out? When you hear about fillable forms, it is almost always related to Adobe and PDF documents because that’s the most popular format.
However, Word is also quite a powerful tool and you can use it to quickly create forms that you can either print or send via email, etc. If you need to create a survey that will go out to many people and you want all the responses tallied for your automatically, it might be best to use Google Docs to create the survey.
In this article, I’ll show you how to create a form with text boxes, check boxes, a date picker and a list box. You can also make your forms a lot better looking if you use tables to organize everything.
Enable Developer Tab
By default, you can’t create forms in Word unless you enable the Developer tab in the ribbon. Since it’s not used by a lot of people, Microsoft disabled it by default. To enable the tab, click on File and then Options.
On the left-hand side, click on Customize Ribbon and then check the Developer box in the right-hand list box.
Click OK and click on the tab in the ribbon. The section we are most interested in is Controls.
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Creating a Form in Word
The Controls section has about eight different controls that can be added to your Word document: Rich Text, Plain-Text, Picture, Building Block Gallery, Checkbox, Combo Box, Drop-Down List, and Date Picker.
To insert a control, just click on it and it will appear wherever your cursor was located. In my example below, I created a table and added two plain-text boxes for first name and last name.
By default, each control has its own filler text. For a plain text control, it is Click or tap here to enter text. You can edit this text for any control by clicking on the Design Mode button that is to the right of the control icons.
You’ll see some blue placeholders appear on the left and right of any controls you have added to your document. Select the text and change it to whatever you like. Click on the Design Mode button again to exit the mode.
Next, click on your newly added control so that it is highlighted and then click on Properties, which is directly below the Design Mode button. Each control will have a standard set of options with custom options at the bottom based on what type of control it is.
Here you can give the control a title, change the color, style the text and specify whether or not the control can be edited or deleted. At the very bottom are the control specific options, which for the case of a plain text control, is whether you want to allow multiple lines or not. That last option is useful if you need someone to type in a paragraph of text.
So what’s the difference between a plain-text control and a rich text control? Well, not much. In a rich text control, you can change the font/color settings for each word individually, whereas the plain-text control will apply the formatting to all the text. You would think the plain-text control would not allow bold, font changes or color changes, but it does.
Next, I went ahead and added a drop down list control to my form. You’ll see it says Choose an item and that’s it. In order to add items to the list, you have to click on Properties.
Click the Add button and then type in a name for your choice. By default, the Display Name and Value will be the same, but you can change it if you like. There really is no reason to change the value unless you are writing Word macros and refer to the controls in code.
Once you have added all your choices, go ahead and click OK and you’ll now be able to select the options from the drop-down list.
The only difference between the dropdown list control and the combo box control is that the latter allows the user to enter their own value if they please. In the dropdown list, you have to choose from one of choices in the list. In the combo box, you can either choose from the list or type in your own value.
The date picker control works just like any date picker you have probably used on airline booking sites, etc. When you click on it, a calendar appears and you can simply click on the date to select it.
If you click on the Properties button, you’ll see that there are quite a few options for the date picker control.
You can choose a different format to display the date and choose a different calendar type. The picture control is another nice option that will allow users to insert a picture easily.
When the user clicks on the image, a dialog will appear where they can choose a picture from their computer, from Bing image search or from OneDrive. They also have options for Facebook and Flickr.
Now let’s add a few checkboxes to our document. Note that when you add a checkbox and try to type text into it, it will tell you that the selection is locked. I believe this is by design. You have to click next to the checkbox and then type in your text.
Lastly, you can insert a building block control, which lets you pick content from Quick Parts and AutoText. If you don’t know what I’m talking about, check out my post on how to use AutoText and Quick Parts in Word. In my example, I added some quotes to a custom AutoText and then linked the control to it via the Properties dialog.
Ie Developer Tool
Once you have all the controls in your document the way you want, it might be a good idea to protect the document so that user can only fill out the form fields and that’s it. To do this, click on Restrict Editing on the Developer tab.
In the pane that shows up on the right, click on the dropdown under Editing restrictions and choose Filling in forms. Make sure to check the Allow only this type of editing in the document box.
Using The Developer Tool In Word
Click Yes, Start Enforcing Protection and then enter a password if you like. Now only the form fields will be editable and everything else locked/protected. The user can easily use the TAB key to move between the different form fields.
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Overall, Word isn’t the greatest tool for making forms, but it’s decent and probably more than enough for most people. If you have any questions, feel free to comment. Enjoy!